Notice of Privacy Practices
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Effective Date: March 29, 2026
Our Commitment to Your Privacy
MD Hyperbaric understands the importance of your personal health information and is committed to protecting it. We are required by law to maintain the privacy of your protected health information (PHI), give you this notice of our legal duties and privacy practices, notify you without unreasonable delay and no later than 60 days after discovery of a breach of your unsecured PHI, and follow the terms of the notice that is currently in effect.
This notice applies to all records of your care generated by MD Hyperbaric, whether created by our staff or your personal doctor.
How We May Use and Disclose Your Health Information
We may use and share your health information in the following ways without your written permission:
Treatment
We may use your health information to provide you with medical treatment or services. For example, we may share your information with doctors, nurses, technicians, or other staff involved in your care at our clinics. We may also share information with other healthcare providers involved in your treatment, such as your referring physician.
Payment
We may use and share your health information to bill and collect payment for the services we provide. For example, we may share information with your health insurance company or another party responsible for payment so that we can be reimbursed for your care.
Healthcare Operations
We may use and share your health information for our day-to-day healthcare operations. These activities include quality improvement, staff training, business management, and other activities necessary to run our clinics and provide quality care.
Minimum Necessary Standard
When using or sharing your health information, we limit the information to the minimum necessary for the intended purpose, where required by law. This does not apply to disclosures for treatment purposes.
Business Associates
We may share your health information with business associates who perform services on our behalf, such as billing providers, technology vendors, or consultants. These business associates are required by contract to protect your information and are not allowed to use or share it for any purpose other than performing their services for us.
Other Permitted Uses and Disclosures
We may also use or share your health information without your permission in the following situations:
- As required by law, including reporting certain diseases and injuries
- For public health activities, such as reporting disease or injury, reporting vital events, and conducting public health investigations
- To report suspected abuse, neglect, or domestic violence to government authorities
- For health oversight activities, including audits, investigations, and inspections
- In response to a court order, subpoena, or other lawful process
- To law enforcement officials under limited circumstances
- To coroners, medical examiners, and funeral directors as necessary
- For organ and tissue donation purposes, if applicable
- For certain research purposes, subject to approval and safeguards
- To prevent or lessen a serious and imminent threat to health or safety
- For specialized government functions, such as military and veterans activities or national security purposes
- Workers’ compensation: as authorized by and necessary to comply with workers’ compensation laws
Uses and Disclosures That Require Your Written Permission
Other than the situations described above, we will ask for your written authorization before using or sharing your health information. In particular, we need your written permission for:
- Most uses and disclosures of psychotherapy notes (where applicable)
- Uses and disclosures of your health information for marketing purposes
- Sales of your health information
If you give us written authorization to use or share your health information, you may take back (revoke) that permission in writing at any time. If you revoke your authorization, we will stop using or sharing your information for the reasons described in your authorization, except where we have already acted based on your permission.
Important: If we disclose your health information to an outside party, that information may no longer be protected by federal privacy regulations and could be redisclosed by the recipient.
Your Rights Regarding Your Health Information
You have the following rights with respect to your health information:
Right to Request Restrictions
You may ask us to restrict how we use or share your health information for treatment, payment, or healthcare operations. You may also ask us to limit the information we share with someone involved in your care or payment for your care. We are not required to agree to your request, except that we must agree to restrict disclosures to a health plan for services you paid for in full out of pocket.
Right to Confidential Communications
You may ask us to contact you in a specific way or at a specific location. For example, you may ask that we contact you only at work or only by mail. We will accommodate reasonable requests.
Right to Access Your Records
You have the right to look at or get a copy of your health information, including in electronic form if we maintain it electronically. You may request your records in the format you prefer, and we will provide them in that format if it is readily producible. You may also request that we send your records directly to a third party of your choosing. Your request must be in writing. We may charge a reasonable fee for the cost of copying. In certain limited situations, we may deny your request, and if we do, you may ask for a review of that denial.
Right to Request an Amendment
If you believe your health information is incorrect or incomplete, you may ask us to amend it. Your request must be in writing and must explain why the information should be changed. We may deny your request in certain cases, and if we do, we will explain our reason in writing.
Right to an Accounting of Disclosures
You have the right to request a list of certain disclosures we made of your health information. This does not include disclosures for treatment, payment, or healthcare operations, or disclosures you authorized in writing. Your request must be in writing and must state the time period (which may not go back more than six years). The first list in any 12-month period is free; we may charge for additional requests.
Right to a Paper Copy of This Notice
You have the right to a paper copy of this notice at any time, even if you have agreed to receive it electronically. You may ask us for a paper copy at any of our clinic locations.
Changes to This Notice
We reserve the right to change this notice and the privacy practices it describes at any time. Any changes will apply to information we already have about you as well as any information we receive in the future. We will post the current notice at each of our clinic locations and on our website at mdhyperbaric.com. The notice will include the effective date.
Complaints
If you believe your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services Office for Civil Rights. To file a complaint with us, contact our Privacy Officer using the details below. We will not retaliate against you for filing a complaint.
U.S. Department of Health and Human Services
Office for Civil Rights
200 Independence Avenue, S.W., Washington, D.C. 20201
1-877-696-6775
www.hhs.gov/ocr/privacy/hipaa/complaints
Contact Information
If you have any questions about this notice or want to exercise any of your rights, please contact:
Privacy Officer: Neil Alliston
Organization: MDH Admin LLC, d/b/a MD Hyperbaric
Phone: +1 737 707 9719
Email: neil@mdhyperbaric.com
Address: 360 East 72nd Street, New York, NY 10021